TOWN BOARD
Workshop Meeting
LOCATION:
Holmes Whaley Lake Civic Association Building
239 Route 292 Holmes, NY 12531
Wednesday, October 4, 2017
7:00PM
David P. Kelly, Supervisor
William Johnson, Deputy Supervisor / Councilman
Phil DeRosa, Councilman
Michael Montemarano, Councilman
Paul Upham, Councilman
Cathy Giordano, Town Clerk
*- subject to change
Meeting Agenda
- Roll Call of The Town Board
- Pledge of Allegiance
- Public Hearing – 2018 Community Development Block Grant Program
- Resolutions
- Further Business to Come Before the Board – Town Board Members Only
- Privilege of the Floor with respects to Agenda and Non – Agenda items (3 minutes)
- Adjournment
Consent Agenda
Resolution 2017096 Payment of Bills for the Town of Pawling
Whereas, The Town of Pawling Bookkeeper has reviewed and prepared the vouchers and has offered them for review, and
Whereas, the vouchers have been approved in accordance with the Town of Pawling policy, and
Whereas, the vouchers have been numbered 2018063 to 2018262, now therefore, be it
Resolved, that the Pawling Town Board hereby accepts the vouchers as prepared and on the recommendation of the Bookkeeper hereby authorizes payment of said vouchers for the Town of Pawling on this date in the amount of $466,496.83.
Resolution 2017097 Billing for Pawling Water District #2
Whereas, Pawling Water District #2 Bills need to be approved by the Pawling Town Board, and,
Whereas, the bills have been prepared and submitted in the amount of $—- ________ for the period of July 1, 2017 through September 30, 2017 by the Water District Clerk, now therefore, be it
Resolved, that the Pawling Town Board hereby accepts the Billing as recommendation for Pawling Water District #2.
Resolution 2017098 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Facilities Use Request
Whereas, the Town of Pawling operates facilities that from time to time will be used by the public for events other than the Town’s own usage, and
Whereas, the Director of Recreation will periodically receive request to waive the fees, and
Whereas, the Town Board sets the fees for the use of facilities, now, therefore, be it
Resolved, that the following fees, reduction, or waiver(s) have been authorized by the Town Board:
Pawling High School Lakeside Park 9/17/17
Phyllis Chadwick Grounds / 8:30am-12:30pm WAIVED
Resolution 2017099 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~Reappointment- Fire Commissioner
Whereas, the Pawling Fire District is overseen by the Board of Fire Commissioners that are appointed jointly by the Town of Pawling and Village of Pawling, and
Whereas, the Town of Pawling Representative Commissioner Terrell Muller has served many years as a commissioner and also has served as Chairman of said Board, and
Whereas, the current term of Terrell Muller expires on December 31, 2017, and
Whereas, Terrell Muller has expressed an interest in continuing service to the Board of Commissioners, now, therefore, be it
Resolved, that the Town Board of the Town of Pawling hereby reappoints Terrell Muller to a five (5) year term ending on 12/31/2022
Resolution 2017100 Groundskeeper, Building & Grounds
Whereas, the Head of Buildings and Grounds, in order to best care for the facilities in the Town of Pawling, has requested that Trevor Wendover’s title and duties be changed from Laborer to Groundskeeper, and
Whereas, Dutchess County Human Resources has stated that we can proceed with such a change, and therefore, be it
Resolved, the Town Board hereby approves the appointment of Trevor Wendover to Groundskeeper.
Resolution 2017101 Whaley Lake Dam Bond Authorization
Whereas, pursuant to proceedings heretofore had and taken in accordance with the provisions of Article 12-A of the Town Law, and more particularly an order dated September 13, 2017, the Town Board of the Town of Pawling, Dutchess County, New York, has approved the increased cost of the establishment of the Whaley Lake Dam Improvement District in the Town of Pawling, Dutchess County, New York subject to permissive
referendum, and,
Whereas, the improvements proposed therefor are as described in the amended map, plan and report dated July 6, 2017, and
Whereas, no petition requesting a referendum on such order was submitted within the time provided by law and it is now desired to authorize the financing thereof; now, therefore, be it
Resolved, by the Town Board of the Town of Pawling, Dutchess County, New York, as follows:
Section 1. For the specific object or purpose of paying the increased cost of the establishment of the Whaley Lake Dam Improvement District in and for the Town of Pawling, Dutchess County, New York, consisting of various improvements to the Dam, the spillway and the drain system and housing, as well as incidental costs in connection therewith, at a new maximum estimated cost of $4,700,000, as more fully described in the map, plan and report relating thereto, there are hereby authorized to be issued $2,200,000 serial bonds of the Town of Pawling, Dutchess County, New York pursuant to the provisions of the Local Finance Law; there being $2,500,000 bonds previously authorized to be issued for such purpose pursuant to a bond resolution dated July 11, 2007. The amount of bonds to be issued for such purpose shall be reduced to the extent grants are received in connection therewith (currently estimated to be $1,000,000).
Section 2. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is thirty years, pursuant to subdivision 3 of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the serial bonds herein authorized will exceed five years.
Section 3. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the serial bonds herein authorized, including renewals of such notes, is hereby delegated to the Supervisor, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law.
Section 4. The faith and credit of said Town of Pawling, Dutchess County, New York, are hereby irrevocably pledged to the payment of the principal of and interest on such bonds as the same respectively become due and payable. There shall annually be levied upon and collected from the several lots and parcels of land within said District, in the manner provided by law, an amount sufficient to pay the principal and interest on said bonds as the same become due, but if not paid from such source, all the taxable real property in said Town shall be subject to the levy of ad valorem taxes sufficient to pay the principal of and interest on said bonds as the same shall become due.
Section 5. The powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, are hereby delegated to the Supervisor, who shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as said Supervisor shall deem best for the interests of the Town; provided, however, that in the exercise of these delegated powers, said Supervisor shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds. The receipt of the Supervisor shall be a full acquittance to the purchaser of such bonds, who shall not be obliged to see to the application of the purchase money.
Section 6. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Town by the facsimile signature of its Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the Supervisor.
Section 7. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150 – 2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein.
Section 8. The validity of such bonds and bond anticipation notes may be contested only if:
1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money, or
2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with,
and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or
3) Such obligations are authorized in violation of the provisions of the Constitution.
Section 9. This resolution, which takes effect immediately, shall be published in summary form in the official newspaper, together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law.
