Job Title: Office Manager
Fortinet is seeking a highly motivated and analytical individual to join our team in Millerton, NY as an Office Administrator. You will oversee the day to day office operations. This is a great opportunity to join and grow your career with a successful, international High-Tech company!
Job Responsibilities:
Primary liaison between Millerton and support functions at Fortinet (IT, HR, Operations, International shipping, Facilities, A/P)
Maintains OA and other processes for ITF, as well as ensuring that critical inter-office tasks are completed
Acts as local facilities manager and maintains contacts with local contractors and landlord.
Maintains and files expense records for Millerton office and ensures that they are reimbursed
Works with local vendors for A/P when those vendors are not listed by Fortinet.
Manage the day-to-day operations in the Millerton office
Proactively track work in progress and keep internal team up to date on any issues
Manage relationships with local, L/D and VoIP phone vendors and administer phone system
Planning and scheduling meetings and appointments
Making travel and guests arrangements, Receive and interact with incoming visitors
Maintains local database (Excel files) for shipping, expenses, ITF, HR
Works with project management team to schedule and track project deliverables. (Agile process)
Manage and maintain executives schedules, appointments and travel arrangements
Review operating practices and implement improvements when necessary
Accept and ship out packages and mail
Help to keep office well-stocked
Liaise with internal staff at all levels
Job Skills Required:
1+ years experience in a similar role
People/Interpersonal Skills
Must demonstrate clear written and verbal language skills
Excellent time management skills and ability to multi-task
Must be able to think clearly and critically under pressure.
Must be able to persist in face of impenetrable and opaque bureaucracy
Organizational Skills: Keep the working day in order. Scheduling meetings, travel plans
Computer Skills: Full MS office knowledge, Google Docs, Web Based Applications, Wiki
Maintain customer confidence and protects operations by keeping information confidential
Monitor, screen, respond to and distribute incoming communications, Answer and manage incoming calls
Must be comfortable in a “Bring your dog to work” environment
Please submit resume and cover letter to:
Caitlin O’Brien, Fortinet, Inc.
caitlinobrien@fortinet.com
PO Box 480
Millerton, NY 12546
